Privacy Notice

As part of Quinlan Partners LLC's (Quinlan Partners') commitment to compliance with applicable laws, this privacy notice sets out how Quinlan uses and protects the personal information it obtains. This notice applies to your interactions with us, including use of our website (www.quinlanpartners.com) or services (collectively our “Services”). 

By using our Services, you acknowledge the terms of this notice. If you do not agree to the terms of this notice, please do not use our Services. If you do not understand or have questions about this notice, please contact us.

We reserve the right to change our notice at any time. Your use of our Services after we have posted changes to this notice will mean that you have accepted those changes. 

What we collect

We may collect personal information from you when you provide it to us or when you use or interact with our Services. Personal information includes all information that relates to you and either identifies or may be used to identify you personally (collectively, “personal information”). The type of personal information we collect may include (and is not limited to) the following types of information, such as your:

  • Contact Information. Name, mailing address, email address, phone number, and other contact information.
  • Demographic Information. Date of birth and gender.
  • Device Information. IP address, browser type and version, browser plug-in types and versions, operating system and platform, device type and device identifiers.
  • Financial Information. Bank and financial account information, credit and debit card numbers and other financial information necessary to receive or make payment for Services purchased.
  • Employment / Job Applicant Information. If you apply for a position with us, we may collect your contact information as well as certain information about you, including race, ethnicity, previous employment and education history, references, information relating to disabilities, physical or mental health information, sexual orientation, trade union membership, immigration/naturalization records, information relating to your criminal record and background check, interview notes, test scores and correspondence between us. If you accept a position with us, we may collect some of the information listed above as well as other information necessary to manage your employment relationship and benefits, including your Social Security number or tax file number and bank account information. 

You can always refuse to provide your personal information, but please note that some personal information is necessary to provide our Services, to engage you as a supplier or vendor, and to employ you at Quinlan.

The Services we provide to our clients include collecting information on individuals, companies, organizations and other entities (“Subjects”).  Much of this information is collected from our clients, the subjects, public sources (such as public records or registers, social media sites, and the internet), and other third-party sources (including industry and country experts or individuals and entities who are familiar with the Subjects).  We may collect such information in person, by telephone or electronically.  The information we may collect may include: 

  • Family and given names and job titles 
  • Contact and location information, including any home addresses, email addresses, associated business/corporate entities and addresses, business telephone numbers
  • Regulatory and licensing checks
  • Employment, education and compensation history
  • Performance, training, experience, activities, responsibilities, skills, and qualifications
  • Compliance with employer, institutional or industry standards and policies
  • Ethics, integrity and other personal characteristics and modes of living
  • Global risk compliance(watch list) information
  • Past and present corporate affiliations
  • Criminal records
  • Credit reports and related information
  • Driving records
  • Social security numbers and dates of birth
  • Academic institution verification

How we collect it

We need to collect personal information from you in order to provide you with our Services, as well as to improve your experience. You may provide us with personal information in several ways, including, for example when you:

  • Visit our website or use our Services;
  • Correspond with us in any way;
  • Ask for customer service, support or other assistance; or
  • Interact with us in any other way, online or offline, including through our Services. 

Cookies. Like many websites and apps, we may use “cookies”, which are small text files that are stored on your computer or equipment when you visit certain online pages that record your preferences and actions, including how you use the website. We may use this information for analytics purposes which allows us to improve your browsing experience. The information we may collect through these technologies will also be used to manage your session. Out of these cookies, the cookies that are categorized as "necessary" are stored on your browser as they are essential for the working of basic functionalities of the website. These necessary cookies cannot be disabled.

Cookie Opt-out. You can set your browser or device to refuse all cookies or to indicate when a cookie is being sent. If you delete your cookies, if you opt-out from cookies, or if you set your browser or device to decline these technologies, some Services may not function properly. Our Services do not currently change the way they operate upon detection of a Do Not Track or similar signal. 

Offline Interactions and Other Sources. We also may collect personal information from other sources, such as our partners or third party service providers, or from our offline interactions with you for the purposes listed in the How We Use Personal Information section below, including to enable us to verify or update information contained in our records. For example, if you apply for a position with us, we may collect information from former employers, employment/recruiting agencies, credit reference agencies, or other background check agencies.

Social Media Integration. Our Services may, from time to time, contain links to and from social media platforms. You may choose to connect to us through a social media platform, such as Facebook, LinkedIn or Twitter, and when you do, we may collect additional information from you, including the information listed in the Types of Information We Collect section above. Please be advised that social media platforms may also collect information from you. When you click on a social plug-in, such as LinkedIn’s “Like” button or Twitter’s “Tweet” button, that particular social network’s plugin will be activated and your browser will directly connect to that provider’s servers. We encourage you to review the social media platforms’ usage and disclosure policies and practices, including the data security practices, before using them.

How we use it

We may use personal information to do any or all of the following:

  • provide you with our Services;
  • facilitate your interactions and transactions with us;
  • administer and manage our employees, business and vendors;
  • develop and manage relationships with our business partners;
  • respond to legally binding requests from law enforcement, regulatory authorities, or other third parties;
  • ensure compliance with applicable law and our policies;
  • defend, protect or enforce our rights or applicable terms of service or to fulfill our legal or contractual obligations;
  • take legal or other professional advice;
  • to prevent fraud or criminal activity;
  • to assist in the event of an emergency;
  • comply with applicable law; or
  • any other purpose with your consent.

We may combine your personal information collected through various sources, including information collected through our Services, which will be used for the purposes above. 

Except as otherwise permitted or required by applicable law, we only retain personal information for as long as we need to use the information for the purposes listed above, including, for legal, regulatory, backup, archival, accounting, audit purposes, or any legitimate business purpose. 

If you are a job applicant, we may use your personal information as necessary to determine your fitness for a position, to make any relevant adjustments during the recruitment process and for equal opportunities monitoring. If you are an employee, we may process and use your personal information for legitimate business purposes related to performing the employment contract with you.

Quinlan may collect personal information on behalf of its clients as a service provider.   We collect such information to perform the services requested by clients and individuals pursuant to a letter of engagement, statement of work, or similar arrangement. Our role as an investigator means that in certain jurisdictions subject to Regulation 2016/679 of the European Parliament and of the Council on the protection of natural persons with regard to the Processing of Personal Data and on the free movement of such data (General Data Protection Regulation) (the "GDPR"), we may be considered to act as a separate and independent data controller with responsibilities under applicable data protection laws. Where required by applicable law, we will work with the client and/or counsel to establish the legitimate and legal bases for the collection of personal data in the course of an engagement and will work to ensure that the data is processed and provided to counsel and the client in a compliant and secure manner. We are neither responsible nor liable to ensure the proper handling and use of the data by counsel or the client. 

We may use personal information to create non-personal information. We may use non-personal information for any legitimate business purpose.

Disclosure

Except as set forth here, we will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

As disclosed in this Notice, we do not share personal information with any companies other than our business partners, suppliers, vendors, service providers, and contractors, including our and their directors, officers, employees, agents, consultants, advisors or other representatives in order to operate our business in a legal and compliant manner. 

Our business partners, suppliers, vendors, service providers, and contractors include IT service providers, financial institutions and payment providers, customer relationship management vendors, other cloud-based solutions providers, lawyers, accountants, auditors and other professional advisors. We contract with them to ensure that they appropriately process personal information under our instructions and ensure the security and confidentiality of personal information. 

We share personal information with these third parties to help us:

  • with the uses described in the How We Use It section above;
  • with our marketing and promotional projects, such as sending you information about products and services you may like and other promotions (provided you have not unsubscribed from receiving such marketing and promotional information from us); and
  • in the operation, management, improvement of our Services;
  • to comply with your directions or any consent you have provided us.

We may share personal information with law enforcement and regulatory authorities or other third parties as required or permitted by law for the purpose of:

  • responding to a subpoena, court order, or other legal processes;
  • defending, protecting, or enforcing our rights;
  • assisting in the event of an emergency; and
  • complying with applicable law.

If you are a job applicant, we may also share your personal information with employment/ recruitment agencies or background screening providers as party of the recruitment process.

In accordance with applicable law, we may also transfer or assign personal information to third parties as a result of, or in connection with, a sale, merger, consolidation, change in control, transfer of assets, bankruptcy, reorganization, or liquidation. If we are involved in defending a legal claim, we may disclose personal information about you that is relevant to the claim to third parties as a result of, or in connection with, the associated legal proceedings.

How we protect information

We are dedicated to ensuring the security of personal information. We use physical, electronic, and administrative security measures appropriate to the risks and sensitivity of the personal information we collect. We aim to provide secure transmission of personal information from your devices to our servers. We have processes to store personal information that we have collected in secure operating environments. Our security procedures mean that we may occasionally request proof of identity before we disclose your personal information to you. We try our best to safeguard personal information once we receive it. You understand that no transmission of data over the Internet or any other public network can be guaranteed to be 100% secure. If you suspect an unauthorized use or security breach of your personal information, please contact us immediately.

Data transfers

Information we collect may be transferred to, stored, and processed in any country or territory where one or more of our clients, business partners or service providers are based or have facilities, which may be a different to your home country. While other countries or territories may not have the same standards of data protection as those in your home country, we will continue to protect personal information that we transfer in line with this Notice requiring that our business partners or service providers adhere to this Notice and applicable privacy laws and regulations. If you suspect an unauthorized use or security breach of your personal information, please contact us immediately.

Controlling your personal information

Access to your personal information:  Unless you are a subject of our research or services, in certain jurisdictions (including the European Union) you may have the right to request access to the personal information that we collect, use, and disclose about you. You also have the right to not receive discriminatory treatment for exercising your access right. To submit a request or designate an authorized agent to make a request, please contact us using the information below.

Deleting your personal information:  Unless you are a subject of our research or services, in certain jurisdictions (including the European Union), you may have the right to request that we delete your personal information, subject to some exceptions under applicable law. Once we have received and confirmed your request, we will delete (and direct our partners and service providers to delete) your personal information, unless an exception under applicable law applies. You have the right to not receive discriminatory treatment for exercising your deletion right. To submit a request or designate an authorized agent to make a request, please contact us using the information below.

Updating your personal information:  The accuracy of the personal information we have about you is very important. To submit a request to update or correct your information or designate an authorized agent to make such a request, please contact us using the information below.

Email Communications / Direct Marketing:  You may have the opportunity to receive certain communications from us related to our Services. If you provide us with your email address in order to receive communications, you can opt-out of marketing emails at any time by following the instructions at the bottom of our emails and adjusting your email preferences. Please note that certain emails may be necessary for the operation of our Services. You will continue to receive these necessary emails, if lawful and appropriate, even if you unsubscribe from our optional marketing communications.

Cookies / Beacons:  If you wish to minimize information collected by cookies or beacons, you can adjust the settings of your device or browser. You can also set your device or browser to automatically reject any cookies. You may also be able to install plug-ins and add-ins that serve similar functions. However, please be aware that some Services may not work properly if you reject cookies. In addition, the offers we provide when you visit us may not be as relevant to you or tailored to your interests. For more information about how our Services use cookies, please see our Cookie section above.

Network Advertising Initiative:  Certain websites you visit may provide options regarding advertisements you receive. If you wish to minimize the amount of targeted advertising you receive, you can opt-out of certain network advertising programs through the Network Advertising Initiative (NAI) Opt-Out Page or through the Digital Advertising Alliance Opt-Out Tool. Please note that even if you choose to remove your personal information (opt-out) you will still see advertisements while you’re browsing online. However, the advertisements you see may be less relevant to you. For more information or to opt-out of certain online behavioral advertising, please visit https://www.aboutads.info.

Additionally, many advertising network programs allow you to view and manage the interest categories that they have compiled from your online browsing activities. These interest categories help determine the types of targeted advertisements you may receive. The NAI Opt-Out Page provides a tool that identifies its member companies that have cookies on your browser and provides links to those companies.

Do Not Track:  Some devices and browsers support a “Do Not Track” (or, DNT) feature, a privacy preference that you can set in certain browsers, which is intended to be a signal to websites and services that you do not wish to be tracked across different websites or online services you visit.

Please note that we cannot control how third party websites or online services you visit through our website respond to Do Not Track signals. Check the privacy policies of those third parties for information on their privacy practices. Our Services do not currently change the way they operate upon detection of a Do Not Track or similar signal.

Third party websites and apps

Our website and Services may contain links to other websites or apps operated by third parties. Please be advised that the practices described in this Privacy Notice do not apply to information gathered through these third party websites and apps. We have no control over, and are not responsible for, the actions and privacy policies of third parties and other websites and apps.

Contact us

We welcome requests, questions, comments, and feedback on this Privacy Notice and our management of personal information. If you have requests, questions, concerns, or feedback, you can always contact us in the following ways. For your protection, we may need to verify your identity before assisting with your request, such as verifying that the information used to contact us matches the information that we have on file.

info@quinlanpartners.com
+1 (917) 336-4115
Quinlan Partners, LLC
2805 2nd Ave. S
Suite 200
Birmingham, AL. 35233
USA